Sanexen is seeking a Project Coordinator for its Brossard offices.
Job Description
As an Environmental Project Coordinator, you will play a key role in supporting Project Managers and coordinating various activities related to project sites. You will ensure rigorous follow-up of data, documents, schedules, and information from project sites, subcontractors, and internal teams, contributing to the successful delivery of projects.
Under the supervision of the Project Manager, you will act as a key liaison within the project team, ensuring structured coordination of information and activities. You will support the follow-up of operational requirements, the preparation and updating of project documentation, as well as compliance with established schedules and requirements.
Main responsibilities
- Site Data Collection and Follow-Up — Collect, organize, and record all data from project sites (laboratory analysis requests, weigh tickets, transportation manifests, surveying data, hours worked, etc.) in various formats (Excel spreadsheets, daily reports, internal systems, etc.).
- Site Data Management and Reporting — Compile, structure, and consolidate project data so that Project Managers can efficiently access, analyze, and use the information.
- Cost and Invoicing Follow-Up — Validate project costs based on the data collected, participate in cost tracking, and contribute to the invoicing process by ensuring that billed quantities are consistent with project data.
- Contribution to Project Deliverables — Contribute to the preparation of certain project deliverables (always reviewed and approved by the Project Manager), including the compilation of analytical results, progress reports, and other technical or administrative documents.
- Meeting Organization and Coordination — Organize and prepare meetings (invitations, agendas, meeting minutes) with the project team and/or clients, and follow up on action items and information resulting from these meetings.
- Performance Indicator Tracking and Reporting — Compile performance indicators and mitigation measures identified through risk assessments (both during the pre-project phase and throughout project execution), compare them against established objectives, and present them in a structured manner to support the Project Manager in monitoring and decision-making.
- Internal Systems Updates — Maintain project management systems and tracking databases up to date.
- Technical and Administrative Document Management — Compile, organize, and file all technical and administrative documents related to projects, ensuring their completeness, proper filing, and accessibility to project team members.
Qualifications required
Sought Profile
- Education in Administration, Project Management, Accounting, or a related field;
- Relevant experience in project administrative support, ideally in the environmental, construction, or technical industries;
- Strong proficiency with project management tools and Microsoft Office (Excel, Word, Outlook);
- Excellent ability to use Excel for data management, analysis, and tracking;
- Strong attention to detail, organizational skills, and a high level of accuracy;
- Strong interest and comfort in using artificial intelligence (AI) tools to optimize data management and administrative efficiency;
- Ability to manage multiple files and priorities simultaneously while meeting tight deadlines;
- Strong communication and teamwork skills.
Assets
- Knowledge of the environmental sector or construction sites;
- Experience with project management systems or ERP systems;
- Familiarity with budget tracking and contract management;
- Ability to read and interpret technical documents.
Proficiency in French and English:
Given the diversity of our team and the need to work with local, pan-Canadian, and international clients and partners, the ability to understand and communicate in both languages is required.
We value diversity and inclusion and are committed to providing a respectful and equitable work environment for all.
This text uses the generic masculine form to simplify reading; it includes both masculine and feminine terms in accordance with our inclusion policy.
Choosing SANEXEN means:
- Competitive compensation;
- Benefits that meet your needs;
- Opportunities for career development and professional growth;
- Projects and challenges that align our DNA and your passion;
- A dynamic environment where everyone works toward shared goals.
About SANEXEN
SANEXEN - Over 40 years of innovative environmental solutions
A North American leader in environmental services, SANEXEN has been delivering sustainable, customized, and cutting-edge solutions for over four decades. Our areas of expertise include site remediation, management of regulated materials, risk assessment, dredging, dewatering, industrial effluent treatment, PFAS removal, and much more.
What sets us apart? Our passionate multidisciplinary teams of engineers, scientists, and environmental specialists who innovate every day to tackle the most complex environmental challenges facing the industrial, municipal, and government sectors.
Working at SANEXEN means contributing to meaningful projects in a workplace where your expertise is valued, your voice matters, and your growth is supported.
Here, you are part of a committed team building a cleaner, safer, and more sustainable future — for everyone.
